Format from Excel not being shown in mail merge



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Format from Excel not being shown in mail merge

Postby Helen » Fri, 11 Nov 2005 03:46:47 GMT


I have created a mail merge in Word from an Excel spreadsheet.  The
spreadsheet contains social security numbers that are stored as numbers
999999999 but formatted as 999-99-9999.  When doing the mail merge Word will
display the SSN as 999999999, not as 999-99-9999.  How can I fix this?



Re: Format from Excel not being shown in mail merge

Postby Doug Robbins - Word MVP » Fri, 11 Nov 2005 04:06:57 GMT

Add the following formatting switch inside the closing } of the mergefield. 
Use Alt+F9 to toggle the display of the field codes.

\# "###'-'##'-'####"

For example

{ MERGEFIELD SSN \# "###'-'##'-'####" }

Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

Re: Format from Excel not being shown in mail merge

Postby Helen » Fri, 11 Nov 2005 04:14:41 GMT

Works great!




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