document is double spaced

We are working on a 45 page document that appears to be double spaced. None 
of the styles or settings, however, indicate double spacing or extra 
paragraph spacing. Everything is set for single and 0 spacing before and 
after the paragraph. We are trying to change the spacing for a specific 
paragraph to single so that the lines of text will all fit onto a page. 

We have tried everything we can think of - switching back to normal, pasting 
as unformatted text, etc. It continues to paste as double spaced. It is as if 
the entire document has a setting of double spacing which I cannot find 
anywhere.

So far, the only way we can get this to change back to single spacing is to 
select all (the entire document) and paste special as unformatted text into a 
new blank document. But that will be a lot of work to reformat and paste all 
of the graphics in separately.

Does anyone know what could be causing this and how it can be changed back 
to single spacing? Is there a setting for double spacing an entire document 
(not just paragraph and line)?

Have you displayed the non-printing characters ( ) in the document? If so,
what -- if anything -- appears in the white space between the lines of text?

Regards |>>)
Bob Jones 
[MVP] Office:Mac



On 7/1/09 12:18 PM, in article
 XXXX@XXXXX.COM , "kim"



>> We are working on a 45 page document that appears to be double spaced. None
>> of the styles or settings, however, indicate double spacing or extra
>> paragraph spacing. Everything is set for single and 0 spacing before and
>> after the paragraph. We are trying to change the spacing for a specific
>> paragraph to single so that the lines of text will all fit onto a page.
>> 
>> We have tried everything we can think of - switching back to normal, pasting
>> as unformatted text, etc. It continues to paste as double spaced. It is as if
>> the entire document has a setting of double spacing which I cannot find
>> anywhere.
>> 
>> So far, the only way we can get this to change back to single spacing is to
>> select all (the entire document) and paste special as unformatted text into a
>> new blank document. But that will be a lot of work to reformat and paste all
>> of the graphics in separately.
>> 
>> Does anyone know what could be causing this and how it can be changed back
>> to single spacing? Is there a setting for double spacing an entire document
>> (not just paragraph and line)?

Yes, nothing in the white space. Just one paragraph symbol at the end of a 
paragraph. It looks as though it is supposed to be single-spaced with no 
spacing before/after the paragraphs (according to all settings), and copying 
it into a new blank document is indeed single-spaced, but cutting it and 
pasting into the same document (any place in the document) causes it to be 
double-spaced. There must be some setting that causes the entire document to 
be double-spaced. We are checking with the originator to see how it was 
created. 

I troubleshoot a lot of documents and it is a real mystery to me.
Kim

What is the vertical alignment setting (Layout tab of Page Setup)?

Another thought, in some previous instances documents have appeared to be 
double-spaced because the text had been formatted as superscript or 
subscript (and Zoom apparently changed enough to make this less obvious).

-- 
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
 http://www.**--****.com/