how to assign a toolbar in Word to "Insert Pictures From File"

by **word55** » Tue, 27 Jan 2004 16:40:44 GMT

Hi,

how can a new toolbar (e.g. name of the toolbar: "insert 
scanned signature") be asigned to "Insert Pictures From File" ?

Unfortunately I am only able to create the new toolbar
"insert scanned signature", but pressing on it does only open
the "insert-rollbar" and not till "insert/pictures/from file".



Many thanks for any tip,

Bill

by **John McGhie [MVP Office Systems -- Word]** » Sat, 31 Jan 2004 19:39:54 GMT

Hi Bill:

Normally you would record a macro that inserts the particular scanned
signature, and then you would drag the macro onto your toolbar and give the
button a name.

However, most people would find it more convenient to use an AutoText for
this purpose.  Look up AutoText in the Help: I think you will find that this
is a more convenient method for signing things.

cheers


This responds to article < XXXX@XXXXX.COM >,
from "bill" < XXXX@XXXXX.COM > on 26/1/04 6:40 PM:


-- 

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia.  GMT + 10 Hrs
+61 4 1209 1410, mailto: XXXX@XXXXX.COM

by **word55** » Thu, 12 Feb 2004 16:33:47 GMT





Thank`s John!

that sounds interesting..  That means, after typing some few letters,
(AutoText)e.g. JMG, the scanned signature of John would be auto-
matically inserted ?

Unfortunately I cannot find out how to "attach/assign" a special 
file (in this case the scan of my sigature) to a special sequence 
of letters. Could you please give me a little help?


Thank`s a lot!

Bill

by **Clive Huggan** » Fri, 13 Feb 2004 08:15:14 GMT

n article XXXX@XXXXX.COM , bill at
XXXX@XXXXX.COM wrote on 11/2/04 6:33 PM:

Here it is, Bill.

To make the AutoText entry, select your scanned signature (and the following
paragraph mark if that relevant -- key Command-8 to make the paragraph
marks visible) in your Word document. Then go to Insert menu -> AutoText ->
New -> name the entry (make it jmg, not JMG -- it's quicker) then -> OK.

You can insert the entry by keying the abbreviated term you have chosen.
Then select the abbreviated term (I use Shift-arrow) -> key
Command-Option-v. Voila! -- your signature appears!

If youe a {*filter*}, it can also be inserted via the menu: insertion point
in required place -> Insert menu -> AutoText -> AutoTextpop-out >>
AutoText tab >> either scroll to the entry or key first (or more) letters of
desired entry >> select >> Insert (or Return key).

Or you can make a special button on a toolbar.

AutoCorrect is a very powerful tool. I use it a lot to automatically apply
uppercase to commonly used abbreviations ("wrdc" becomes "WRDC") and to
expand commonly keyed terms (my practice is to repeat the first letter,
hence "wwrdc" becomes "Widget Research and Development Corporation".

But first get rid of the 1001 pre-installed terms from AutoCorrect, so you
can more easily review your own terms in future. For more information, do a
"Find" for "AutoCorrect" in "Bend Word to your Will", a free download at
http://word.mvps.org/FAQs/WordMac/Bend/BendWord.htm

-- Clive Huggan
Canberra, Australia
============================================================
* A suggestion: If you post a question, keep re-visiting the newsgroup for
several days after the first response comes in. Sometimes it takes a few
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* If anyone is still reading down this far, here's a question: is it time
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(This should be on a medium other than the internal hard drive and, if you
also want to protect against theft and fire, stored in a different
building.)
============================================================

by **word55** » Sat, 14 Feb 2004 23:33:36 GMT

live Huggan < XXXX@XXXXX.COM > wrote in message news:<BC5102B2.38B3% XXXX@XXXXX.COM >...

Thank`s Clive!

with AutoText the thing looks really smart. Good idea!

1.
I was able to insert the scanned signature after typing jmg
and F3, but the method with typing the abbreviated form(4 letters)
and enter does not work..

2.
Can that new "AutoText" be "distributed" to other PC`s
simply be copying the Normal.dot to other PC`s?
(at the end, about 4 PC`s in the LAN should be able to
take advantage of the new AutoText`s)

Thank`s again!

Bill

by **Clive Huggan** » Sun, 15 Feb 2004 06:21:28 GMT

n article XXXX@XXXXX.COM , bill at
XXXX@XXXXX.COM wrote on 14/2/04 1:33 AM:

Question 1: I'm not sure what you're describing here, Bill. By "F3" are you
talking about "Copy", or do you mean "Option-F3" i.e. the command for
"Create AutoText"? (these are as in my Word 2001; maybe your version,
whatever it is, is different). (I did not describe it this way, so I'm not
sure if the result is any different from the method I use, and I don't have
time to replicate it. I note that Command-Option-v has a different command
name from Option-F3.)

Next, I'm not sure what you mean by "4 letters" when I gather you used "jmg"
for the AutoText term.

And I don't know where "Enter" came in.

Check my notes, and the ref in "Bend Word to Your Will", follow them exactly
(experiment later, once you've got it the first time) and come back if you
still have problems; I'm not aware of anyone else having problems by
following it but there may be a difference in your version.

One thing has just occurred to me, prompted by your ref to "PCs" -- are you
on the Windows platform? My comments apply to the Mac, since this is a Mac
newsgroup. If you are using a PC, you'll see on page 52 of "Bend Word to
Your Will" some notes on how to generate a list of keyboard shortcuts on the
Mac and PC. If you can't interpret my notes into the PC context (i.e., from
all the above and all in "Bend Word", though I include a number of
references for PC users in the latter), you'd be best posting your query on
the microsoft.public.word.formatting.longdocs newsgroup. Unless someone else
comes by and does it all for you, of course (and I'm not sure you *are* on
Windows).

Question 2: The Normal template contains AutoText entries.

-- Clive Huggan

======================================================

by **Dayo Mitchell** » Sun, 15 Feb 2004 06:59:49 GMT

>> 
I'm not really clear on all the details of this thread, but in this
soon-to-be-on-MVP-site article on the basics of AutoText, the authors say
that for this to work, one must have AutoComplete enabled in Tools |
AutoCorrect, AutoText, and that the "tip" has to have at least 4 letters.

 http://www.**--****.com/ ~vze27sds/autotext.htm

DM

by **Clive Huggan** » Sun, 15 Feb 2004 09:27:41 GMT

Thanks, Dayo.

The more I think of this, the more it seems Bill is on Windows. Either that
or he is in Word X and there have been some changes from earlier versions
(which at this stage I have no means of checking, since I'm currently on
Word 2001).

I haven't been able to get  http://www.**--****.com/ ~vze27sds/autotext.htm
to open up, despite several attempts. A pity, because your quote introduces
elements that aren't needed in Word 2001 -- at least 4 letters and having
AutoComplete enabled (a feature which I think is a fate worse than death)

To minimize confusion (there's getting to be enough already), I'll continue
on the other thread, since it has the previous comments for anyone who comes
in late.

--Clive

in article BC52B304.1DBD6% XXXX@XXXXX.COM , Dayo Mitchell
at  XXXX@XXXXX.COM  wrote on 14/2/04 8:59 AM:

by **Clive Huggan** » Sun, 15 Feb 2004 09:27:48 GMT

n article BC538B08.3979% XXXX@XXXXX.COM , Clive
Huggan at XXXX@XXXXX.COM wrote on 14/2/04 8:21
AM:

Bill,

Following Dayo's post on the other thread ...

"I'm not really clear on all the details of this thread, but in this
soon-to-be-on-MVP-site article on the basics of AutoText, the authors say
that for this to work, one must have AutoComplete enabled in Tools |
AutoCorrect, AutoText, and that the "tip" has to have at least 4 letters.

http://members.verizon.net/~vze27sds/autotext.htm"

... I have firmed up on the tentative conclusion I made just before sending
my previous post -- that you're on Windows, or (just possibly) in Word X and
there have been some substantial changes from earlier versions -- but
probably the former.

I have referred to my print-out of PC commands and I see that, unlike the
Mac, F3 on the PC is the command for "AutoText" (as is Alt-Ctrl-v) and that
"Create AutoText" is Alt-F3. That now makes sense of your post (though not
about "Enter"). So please modify my earlier post in the light of that.

I haven't been able to get http://members.verizon.net/~vze27sds/autotext.htm
to open up, despite several attempts. At this stage, given that Dayo
mentions several elements in that article that don't apply in Word 2001, I'd
recommend you follow that article.

For any by-now-bewildered Mac users following this: my post of 11 Feb still
applies, unless Bill comes back and tells us that he isn't on a Windows PC.

Dayo, unless this is a radically different feature of Word X (which at this
stage I have no means of checking), there would be a great advantage in
getting the authors of the article to mention how AutoText works in Mac
versions -- i.e., it's not necessary to have at least 4 letters or to have
AutoComplete enabled.

--Clive

by **Dayo Mitchell** » Sun, 15 Feb 2004 12:42:45 GMT

Hi Clive,

Well, I'm not entirely clear (and have never actually used AutoText myself
at all), but here's some relevant quotes (Cindy Meister and Jay Freedman
wrote the article, by the way):
< http://www.**--****.com/ ~vze27sds/autotext.htm>

"What the difference between AutoText and AutoCorrect?
The obvious difference between AutoText and AutoCorrect is how they are
triggered. AutoCorrect takes effect as soon as you type text that Word
recognizes, followed by a space or punctuation. In contrast, AutoText
requires you to press F3 or accept the AutoComplete prompt; if you don
specifically enable the replacement, nothing happens. If you want complete
control and don like things happening utomagically,you may prefer
AutoText."

"If you want to use the AutoComplete feature, the name has to be at least
four characters long."

[one has to hit Enter to accept the AutoComplete prompt, or Tab]

So AutoText certainly works, it just requires either hitting F3 or using
AutoComplete (a godawful feature if you ask me, as well).  (My reply to Bill
referred solely to his attempt to type a few letters and then hit enter).

But how does AutoText work for you? Is it only the keystrokes that are
different or is the process different?

Dayo




>> Thanks, Dayo.
>> 
>> The more I think of this, the more it seems Bill is on Windows. Either that
>> or he is in Word X and there have been some changes from earlier versions
>> (which at this stage I have no means of checking, since I'm currently on
>> Word 2001).
>> 
>> I haven't been able to get  http://www.**--****.com/ ~vze27sds/autotext.htm
>> to open up, despite several attempts. A pity, because your quote introduces
>> elements that aren't needed in Word 2001 -- at least 4 letters and having
>> AutoComplete enabled (a feature which I think is a fate worse than death)
>> 
>> To minimize confusion (there's getting to be enough already), I'll continue
>> on the other thread, since it has the previous comments for anyone who comes
>> in late.
>> 
>> --Clive
>> 
>> in article BC52B304.1DBD6% XXXX@XXXXX.COM , Dayo Mitchell
>> at  XXXX@XXXXX.COM  wrote on 14/2/04 8:59 AM:
>> 
>>>>> 
>>>>> Thank`s Clive!
>>>>> 
>>>>> with AutoText the thing looks really smart. Good idea!
>>>>> 
>>>>> 1.
>>>>> I was able to insert the scanned signature after typing jmg
>>>>> and F3, but the method with typing the abbreviated form(4 letters)
>>>>> and enter does not work..
>>>>> 
>>> I'm not really clear on all the details of this thread, but in this
>>> soon-to-be-on-MVP-site article on the basics of AutoText, the authors say
>>> that for this to work, one must have AutoComplete enabled in Tools |
>>> AutoCorrect, AutoText, and that the "tip" has to have at least 4 letters.
>>> 
>>>  http://www.**--****.com/ ~vze27sds/autotext.htm
>>> 
>>> DM
>>> 
>>

by **Clive Huggan** » Sun, 15 Feb 2004 17:18:08 GMT

i Dayo,

Still can't get that article URL to load (IE 5.1.7, OS 9.2.2). One day ...

See other, inline comments below.

--Clive

============================================

in article BC53035B.1DC6C% XXXX@XXXXX.COM , Dayo Mitchell
at XXXX@XXXXX.COM wrote on 14/2/04 2:42 PM:

That wouldn't work on the Mac version of Word (at least 2001 and before),
since F3 is the default for "Copy". The Mac command for inserting AutoText
is Command-Option-v (also Alt-Ctrl-v on PC, in addition to F3).

well, I'd always have AutoComplete turned off ...

They're dead right.
>> >> "If you want to use the AutoComplete feature, the name has to be at least >> four characters long."

Note: only for AutoComplete, not AutoText.
>> >> [one has to hit Enter to accept the AutoComplete prompt, or Tab]

But not for AutoText.
>> >> So AutoText certainly works, it just requires either hitting F3 or using >> AutoComplete (a godawful feature if you ask me, as well). (My reply to Bill >> referred solely to his attempt to type a few letters and then hit enter). >> >> But how does AutoText work for you? Is it only the keystrokes that are >> different or is the process different?

I'd still be surprised if the process were different.

I insert the entry the quickest way -- by keying the abbreviated term I have
previously chosen, usually comprising three letters, but there's no reason
it couldn't be more or fewer. Then I select the abbreviated term (I use
Shift-arrow); then I key Command-Option-v. The AutoText is inserted on the
spot -- it does not need a Return key (Enter key on PC) to be touched.

On the PC it would similarly be: key the 3 letters, select them, Alt-Ctrl-v.

As to how I use AutoText: I use it to insert tables that would otherwise
take ages to format from the ground up. I usually prefer only the horizontal
lines to show between the cells when printed; those lines are a quarter of a
point in thickness (more elegant than the default half-point lines); the
columns are of fixed width (since setting tables to automatically adjust
cell sizes makes Word more prone to failure); text does not break between
pages; and my style "table text" is applied in the cells. To space the table
within the body text of the document, the table is preceded by a paragraph
mark in my "bt" (= body text) style plus "Keep with next" and no leading. A
similar paragraph mark, but without "Keep with next", follows the table. All
this takes 5 seconds to insert via AutoText. Examples of the tables (number
of columns = 1 to 6) are on page 91 of "Bend Word to your Will"
(http://word.mvps.org/FAQs/WordMac/Bend/BendWord.htm). I also use AutoText
to insert arrows and comments in a blue character style into text, because
Word's "Comments" feature isn't favoured by my colleagues (see Appendix G --
page 138 -- of "Bend Word"). Inserting a signature as Bill wants to do is
another very good use.

Thanks for your birthday wishes, Dayo! I was spoiled rotten for the whole
day (well, after I'd made my wife a cup of tea to coax her out of bed --
that's never been available for negotiation), ending with a family gathering
at an excellent restaurant on Canberra's main lake, Lake Burley Griffin --
lovely!

--Clive

=================================================================
>> >> Dayo >> >> "Clive Huggan" wrote: >> >>> Thanks, Dayo. >>> >>> The more

by **Dayo Mitchell** » Mon, 16 Feb 2004 04:41:20 GMT

Clive Huggan" wrote:

Same system I have--guess it just doesn't like you :)

So it sounds as though the only difference between Mac and PC is the
keyboard commands. I think my original comment was not as clear as it
should have been--I wasn't talking about all AutoText, only using the
AutoComplete part, which is what I think Bill was attempting.

We should ask Cindy and Jay to insert the Mac keyboard commands--it's
cmd-opt-v? Do you know what the actual command is called?

Dayo

by **John McGhie [MVP - Word]** » Thu, 19 Feb 2004 06:31:18 GMT

gt; This message is in MIME format. Since your mail reader does not understand
this format, some or all of this message may not be legible.

Hi Bill:

Question 1: Yes, the only safe way to distribute Autotexts is to send the
template that contains them to the other computers.

However, if the other computers already have customisations in place, you
then need to COPY the AutoText from the template you send into the one they
are using, otherwise they will lose all their own customisations if they
switch to your template.

You send the template to the other computers. Then you use the Organiser
tool to copy the AutoText entries into the template they are using (which is
usually named "Normal" template).

1. Make a copy of your template
2. Give it a new name (so you do not overwrite the Normal template on the
other computers.
3. Send it to the other computers and place it in the same folder as their
Normal template
4. Open Word on the other computers, then open Organiser. Organiser can be
difficult to find: it houldbe a button labelled rganiseron the
Form>t>Style... Dialog. However, depending on your version of Word it may
not be: look up Organizer (with a ..) in the Help to find it...
5. On one side of Organiser, you will have the other computer Normal
template open. On the other will be the current document.
6. In Organiser, click the Close button below the current document, then
click the same button again to Open and open your new template.
7. Click the AutoText tab, choose the autotext entries you want to copy then
click the Arrow button in the correct direction to copy these to the Normal
template
8. Close the Organiser, then hold down one Shift key and look on the File
menu for Save All. Use Save All to save both the open document and any
templates that may be open in the background (in this case Normal template,
to which you just made some changes you want to save).
9. Click Yes if prompted to save Normal template.

This all sounds very long-winded, but if you do it exactly that way, it
very quick. Once you have found Organiser, you have found your way into one
of the power tools that are hidden throughout Word for the ease and
convenience of those with a few brains who know what they are doing and want
to Bend Word to Your Will, to quote Clive.

Organiser and To>ls>Customise are seriously habit-forming parts of Word, but
keep clueless newbies away from them: or they WILL hurt themselves :-)

Hope this helps

This responds to artic<e < XXXX@XXXXX.COM .>om>,
from "bil<" on 14/2/04 1:33 AM: >
> Clive Hugg<n < XXXX@XXXXX.COM >au> wrote in messag>
> ne<s:..>> >> in article XXXX@XXXXX.COM , bill a>> >> XXXX@XXXXX.COM wrote on 11/2/04 6:33 PM>> >>>>>>>> "John McGhie [MVP Office Systems -- Word<" < XXXX@XXXXX.COM >me> wrote i>>>>>> messag>>>>>> ne<s:..>>>>>>> Hi Bill>>>>>>>>>>>>>> Normally you would record a macro that inserts the particular scanne>>>>>>> signature, and then you would drag the macro onto your toolbar and give th>>>>>>> button a name>>>>>>>>>>>>>> However, most people would find it more convenient to use an AutoText fo>>>>>>> this purpose. Look up AutoText in the Help: I think you

by **word55** » Sat, 21 Feb 2004 18:23:44 GMT

hank`s a lot John!

ok I could find "Organiser". The only question I have
for the moment is:
Does it matter whether a normal.dot is opened and
the AutoText(inserting scanned signature) is "prepared",
or can that also be done in a every normal new document?

Cheers and have a nice weekend,

Bill

"John McGhie [MVP - Word]" < XXXX@XXXXX.COM > wrote in message news:<BC58D356.6BDB% XXXX@XXXXX.COM >...
> Form>t>Style... Dialog. However, depending on your version of Word it may> > not be: look up Organizer (with a ?z..) in the Help to find it..>
> 5. On one side of Organiser, you will have the other computer Norma>
> template open. On the other will be the current document>
> 6. In Organiser, click the Close button below the current document, the>
> click the same button again to Open and open your new template>
> 7. Click the AutoText tab, choose the autotext entries you want to copy the>
> click the Arrow button in the correct direction to copy these to the Norma>
> template>
> 8. Close the Organiser, then hold down one Shift key and look on the Fil>
> menu for Save All. Use Save All to save both the open document and an>
> templates that may be open in the background (in this case Normal template>
> to which you just made some changes you want to save)>
> 9. Click Yes if prompted to save Normal template>
>>
> This all sounds very long-winded, but if you do it exactly that way, itgt;
> very quick. Once you have found Organiser, you have found your way into on>
> of the power tools that are hidden throughout Word for the ease an>
> convenience of those with a few brains who know what they are doing and wan>
> to Bend Word to Your Will, to quote Clive>
>>
> Organiser and To>ls>Customise are seriously habit-forming parts of Word, bu>
> keep clueless newbies away from them: or they WILL hurt themselves :->
>>
> Hope this help>
>>
> This responds to arti<le < XXXX@XXXXX.COM .>om>>
> from "bi<l" on 14/2/04 1:33 AM>
>> >> > Clive Hug<an < XXXX@XXXXX.COM >au> wrote in messag> >> > n<ws:..> >> >> in article XXXX@XXXXX.COM , bill a> >> >> XXXX@XXXXX.COM wrote on 11/2/04 6:33 PM> >> >>> >>>>>> "John McGhie [MVP Office Systems -- Wor<]" < XXXX@XXXXX.COM >me> wrote i> >>>>>> messag> >>>>>> n<ws:..> >>>>>>> Hi Bill> >>>>>>>> >>>>>>> Normally you would record a macro that inserts the particular scanne> >>>>>>> signature, and then you would drag the macro onto your toolbar and give th> >>>>>>> button a name> >>>>>>>> >>>>>>> However, most people would find it more convenient to use an AutoText fo> >>>>>>> this purpose. Look up AutoText in the Help: I think you will find tha> >>>>>>> thi> >>>>>>> is a more convenient method for signing things> >>>>>>>> >>>>>>> cheer> >>>>>>>> >>>>>>>> >>>>>>> This responds to arti<le < XXXX@XXXXX.COM .>om>> >>>>>>> from "bi<l" on 26/1/04 6:40 PM> >>>>>>>> >>>>>>>> Hi> &

by **Clive Huggan** » Mon, 23 Feb 2004 17:50:16 GMT

ello Dayo,

Just found this in my drafts box -- I had intended to send it last Sunday
but think I had to quit in a hurry to take my PowerBook somewhere. For what
it's worth, and with apologies ...

Here are the commands, listed as in the document*. They come from a version
that precedes Word X and Word 2003 (and maybe 2002):

Mac
Auto Text Command+Option+v
Create AutoText Option + F3

PC
Auto Text F3
Auto Text Alt+Ctrl+v

And of course there is an additional command on Tools menu -> Customize ->
Commands tab -> Commands list: InsertAutoText.

So you can see there is some inconsistency in the name of the commands
between the two platforms, in addition to the commands themselves being
different.

* For any watchers: this is the document that lists keyboard settings that's
created when you go to the Tools menu -> Macro -> Macros -> pop down the
"Macros in:" menu to Word Commands -> scroll down the list until you see
ListCommands, then Run -> click Current menu and keyboard settings -> OK.
The PC commands are via the same process, but on the PC.

Cheers,

Clive

=========================================================

in article BC53E40F.1DD86% XXXX@XXXXX.COM , Dayo Mitchell
at XXXX@XXXXX.COM wrote on 15/2/04 6:41 AM:

how to assign a toolbar in Word to "Insert Pictures From File"

how to assign a toolbar in Word to "Insert Pictures From File"

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