Word 2007 TOC includes all body text when including Level 4

MS WORD

    Next

  • 1. place lucerne
    the above place is located in which country.
  • 2. Change your cursor from a blinking line to something else
  • 3. Determining Type of Label Used
    I'm using Word 2007. I have a file created by someone else that contains mailing info formatted as labels. The problem is, I don't know what type of labels to use! I've tried selecting the Mailings tab and clicking the Labels button, then the Options button in the dialog box, but it is showing me a standard Avery label that definitely doesn't correspond to what's in the file. I believe that older versions of Word would show the label type currently in use, but Office 2007 doesn't seem to do this. Does anyone have any idea how to tell which label product number was used? I can't ask the person who created the file. Thanks!
  • 4. No Pages in Documents
    I opened a document in Word 2000 and it had no pages. Just one looong 95,000 word page. Other documents came out the same way. I've heard this is an option in Word, but it's one that I definitely don't need. How do I get my pages back?
  • 5. Word formula
    Hi, I have a word document with a variety of tables in it. I am trying to count the number of times a string of letters appear. In excel I would simply select the field and use the countif, but can't do this in word! Can anyone help please?

Word 2007 TOC includes all body text when including Level 4

Postby RGltZWJhZw » Tue, 15 Sep 2009 19:31:01 GMT

Hi

I've outlined a technical document and I've used up to level 4 when 
outlining headings and topics.

I've checked in the Outlining view that I've only included exactly what I 
need up to level 4 and anything else (including blank lines etc) are set as 
body text.

If I insert the TOC and include to level 3 everything is fine, the table 
displays just fine. If I then remove the table and insert a new one 
specifying that I wish to include down to level 4 the TOC inserts ALL body 
text in the document into the table.

Like I said, I've switched to outlining view and gone through the entire doc 
to make sure I've got it neat. I've filtered by level 4 and it shows exactly 
what I'm after in the TOC, expect when I actually add a TOC to level 4 it 
completely ignores my input and stuffs all the text classed as "body text" 
into it.

Kinda frustrating me as there seems to be nothing wrong with my outlining.

Anyone?

RE: Word 2007 TOC includes all body text when including Level 4

Postby RGVhbkg » Tue, 15 Sep 2009 20:58:01 GMT

The style that you are noticing may not have an Outline Level assigned but it 
probably has a TOC level assigned. Check within the Table of Contents Options 
dialog for the style you don't want in the TOC and remove the "4" from the 
box.
-- 
Hope this helps
DeanH






RE: Word 2007 TOC includes all body text when including Level 4

Postby RGltZWJhZw » Tue, 15 Sep 2009 22:21:01 GMT

Hey thanks for the reply, it seems to have sorted the issue.
For some reason there was a 4 under "Level 1" underneath the section where 
all the headings were listed.

I still don't see why this included all body text as TOC level 4 but there 
we go.
Cheers again.

Paul






RE: Word 2007 TOC includes all body text when including Level 4

Postby RGVhbkg » Tue, 15 Sep 2009 22:26:02 GMT

Glad you got it sorted.
All the best
DeanH








Similar Threads:

1.Include Body Text on Same Line As Heading and Have Only Heading Appear in TOC

Hello -

We are using Word 2000 and have generated outline numbered styles that
have bold or underlined heading text immediately followed by paragraph
text on the same line. In order to only include the heading in the TOC
we use the hidden paragraph mark technique.

In an effort to help the user, we changed the font color of the hidden
paragraph marks to red to indicate they were hidden, etc.  This
technique worked fine when we applied the color to the hidden
paragraph mark inserted after a heading that was not linked to an
outline number level.  When the outline number level was linked to the
heading - the number would also turn red along with the hidden
paragraph mark.  Is there a way I can prevent the number from turning
red and still change the color of the paragraph mark to red?

Many thanks in advance.
Michele

2.Include Files and Multiple TOC Levels

I have a document that is made of three levels of include 
files. The main document and the include fields are used 
as Word docs and are converted to HTML. (It's a single-
sourcing thing).

There is a table of contents for the whole main document. 
And there are sub-TOCs in the include files (and therfore 
in the main document) based on  bookmarked text.

Up until yesterday, all the TOCs worked assuming I updated 
and locked fields in the correct order. Now the page 
numbers are correct but only some of the hyperlinks work. 
I've yet to discover a pattern to why some links work and 
others don't. Which ones work change when I update fields.

Anyone know how to fix this? I don't want to use RD fields 
or master documents. I don't want to do a lot of manual 
tweaking. If I could get Word to retain hidden bookmarks, 
I might be OK (especially if I strip them all out once in 
awhile), but I can't figure it out. 

I'm using Word 2000.

Thanks

 

3.Nevermind--Include Files and Multiple TOC Levels

Nevermind--I figured it out. I changed the directory 
structure and hadn't "built" the document(s) since then. 
All files have to be in the same directory for the various 
TOCs to work properly.

>-----Original Message-----
>I have a document that is made of three levels of include 
>files. The main document and the include fields are used 
>as Word docs and are converted to HTML. (It's a single-
>sourcing thing).
>
>There is a table of contents for the whole main document. 
>And there are sub-TOCs in the include files (and therfore 
>in the main document) based on  bookmarked text.
>
>Up until yesterday, all the TOCs worked assuming I 
updated 
>and locked fields in the correct order. Now the page 
>numbers are correct but only some of the hyperlinks work. 
>I've yet to discover a pattern to why some links work and 
>others don't. Which ones work change when I update fields.
>
>Anyone know how to fix this? I don't want to use RD 
fields 
>or master documents. I don't want to do a lot of manual 
>tweaking. If I could get Word to retain hidden bookmarks, 
>I might be OK (especially if I strip them all out once in 
>awhile), but I can't figure it out. 
>
>I'm using Word 2000.
>
>Thanks
>
> 
>
>.
>

4.TOC incorporates paragraphs formatted as body text level

Hello. I've seen similar issues to mine addressed here, but none of them 
resolve the problem I have.

I have a fairly basic document (which is, alas, based on another document 
created before I started writing for this client, and which therefore has a 
host of odd styles defined) for which I generate a TOC based on heading 
styles 1-3. When I update the table, large chunks of prose are included in 
it. On visiting those bits of prose, I find that they are formatted as body 
text level. However, when I put the insertion point into one of these 
paragraphs, the style box shows an absurdly long title that includes multiple 
iterations of "Heading 3" and "char char char."

On reapplying Body text, I find that the Heading3 style still appears. This 
is irksome. If I use format painter (I know, not a good tactic generally, 
but...), the results are essentially random -- sometimes formats copy, other 
times not, and in many (though not all)instances the Heading3 style remains 
in place.

Interesting to note that, when I pdf the document, the level 4 headings are 
picked up as tags, but none of the problem paragraphs are bookmarked.

Has anyone a suggestion on what's going on, and how to fix it?

Many thanks

Julian

5.How do I get a TOC to include hidden text Word 2000 and Windows XP

I would like to have a TOC to include my hidden text for review purposes.  
Word 97 and 2000 using Windows 2000 all I had to do was check the hidden text 
box.  Have upgraded to Windows XP and now I can't get it to work the same.  
Can I use VBA to work around this?  I have created the TOC a macro via a 
button on a toolbar, Insert -Index and Tables both give the same result.

6. How do I include hidden text in TOC?

7. TOC includes text that has Normal style

8. TOC includes more text that I have marked



Return to MS WORD

 

Who is online

Users browsing this forum: No registered users and 86 guest