Manual numbering to auto (outline) numbering



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Manual numbering to auto (outline) numbering

Postby RHVrZSBDYXJleQ » Fri, 05 May 2006 03:52:02 GMT

Word 2002 on Win 2000 (though I have Word 2003 at home, if needed)

I'm getting docs from other people in our org, and these docs really ought 
to be in a consistent format.  Most of them use outline numbering but in 
several of the larger files the authors actually typed in hard-coded numbers 
in outline format.

What's the most efficient way to eliminate the manual numbers and 
incorporate one of the outline numbering schemes?

I've tried Autoformat with no success, so looking for other ideas.



Re: Manual numbering to auto (outline) numbering

Postby Cindy M -WordMVP- » Fri, 05 May 2006 18:27:18 GMT

Hi =?Utf-8?B?RHVrZSBDYXJleQ==?=, 

Hmm, that's what I was going to suggest. Other than that, this would require 
VBA coding (an non-trivial macro). Basically, it would have to loop through all 
the paragraphs in the document, check if the first "word" is a number and, if 
it is, apply the appropriate style that's linked to the numbering. Of course, 
if you have multiple sets of numbering, and outlines, things get complicated 
rather quickly...

Cindy Meister
INTER-Solutions, Switzerland
 http://www.**--****.com/ (last update Jun 8 2004)

This reply is posted in the Newsgroup; please post any follow question or reply 
in the newsgroup and not by e-mail :-)

Similar Threads: numbering/outlining - need to fix OR convert to text numbers

I'm working on a bunch of documents, all multiple choice tests, that
have been through various revisions with various people, and are
various combinations of auto numbers and letters and real numbers and
letters.  It's not always clear which are auto-numbered (list or
outline) and which are hand-numbered, but it all looks like this:

1.  question
   a. answer
   b. another answer
   c.  another answer
   d.  another one

The correct answer for this question is d. (nb - this is NOT numbered)

2. another question
  a. another answer
  b.  and so forth

The correct answer for this question is a.

3.  etc

There are several issues:

A.  Ideally I'd like them all to have just real text numbers - is
there a macro to do that, or could someone get me started on making
one? (with 100 questions per chapter and 18 chapters, I really don't
want to do it all by hand!) It's ok if the answers a., b., etc are
auto lettered - but not the numbers.

B. In one document, the questions are numbered 1, 2, 3, and then again
1 thru whatever.  I can't seem to get the second 1 to turn into a 4.

C. IF I decide to have all the questions auto-numbered (e.g. if it's
not relatively easy to convert the numbering to text numbers), how can
I somehow bypass the line that identifies the correct answer, and then
have the subsequent question continue with its numbering?  I *think*
I'd accomplish that by initially having the correct-answer-line
numbered, returning to go on with the next number, and then going back
up to delete the correct-answer-line's number.

D. Also, IF I decide to have them all auto-numbered, then what about
the blank lines between questions?  Is this basically the same answer
- i.e. let it number the blank lines and type a space before hitting
return to the next question, then later zap out those numbers?

Any help will be greatly appreciated, as will a link to a document
that explains the peculiarities of Word's auto-numbering!


2.outline numbered list not auto-numbering

I have 2003 version of Word at work.  I am trying to create an outline 
numbered list with 3 levels.  When I hit the enter button after typing the 
text for an item, word does not seem to recognize that it should continue the 
list.  The next line just has normal formatting, and I'm forced to use the 
format painter brush to copy a previous item from the list, and then Word 
seems to recognize it as part of the list.  I have verified the "Apply 
Automatic Numbered Lists" is checked in the Tools/Autocorrect 
Options/Autoformat as you type menu.

An observation about Word and Microsoft applications in general: I am not 
really a "new" user of Word - I just feel like one every time I use it.  
Despite sometimes poring over help menus for hours at a time trying to 
resolve a problem, I often cannot figure it out.  Word just seems to 
consistently not do what I want it to do, and do what I don't want it to do.  
I perceive myself as an intelligent person, but this application continues to 
baffle me almost every time I try to use it.  It needs to be more intuitive, 
and I think the programmers need to anticipate problems users may have and 
start developing applications the average user can actually use without 
tearing their hair out.  Does anyone else feel the same way about this 
terribly designed application?  Can I get some validation here?
Ron Johnson

3.Word 2k Outline Numbering - Number format - Number style - Previous Level Number

I have set up my headings per Shauna Kelly's web site. The problem I'm
having now is getting the number formats to behave. What I want is
something like.

1.0 Heading 1
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2.0 Another Heading 1
    2.1 Heading 2
3.0 Another Heading 1

etc, etc

I would appreciate any help.

Thanks in advance,

4.Numbered Outline Without the Numbered Outline

Does anyone know how to create a numbered outline WITHOUT using the outline
feature, ie just using paragraphs and bullets/numbers such that you can
add/delete entries and the numbers will all update automatically and still
create a table of contents.  I'm doing this because I cannot figure out how
to use a numbered outline and seperate a heading from the rest of the text
in the paragraph (see "Still hoping for a solution post earlier today...")
for use in a table of contents.

any help is greatly appreciated.

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