outline numbered list not auto-numbering



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outline numbered list not auto-numbering

Postby Um9uIEpvaG5zb24 » Sun, 07 Mar 2010 03:55:01 GMT

I have 2003 version of Word at work.  I am trying to create an outline 
numbered list with 3 levels.  When I hit the enter button after typing the 
text for an item, word does not seem to recognize that it should continue the 
list.  The next line just has normal formatting, and I'm forced to use the 
format painter brush to copy a previous item from the list, and then Word 
seems to recognize it as part of the list.  I have verified the "Apply 
Automatic Numbered Lists" is checked in the Tools/Autocorrect 
Options/Autoformat as you type menu.

An observation about Word and Microsoft applications in general: I am not 
really a "new" user of Word - I just feel like one every time I use it.  
Despite sometimes poring over help menus for hours at a time trying to 
resolve a problem, I often cannot figure it out.  Word just seems to 
consistently not do what I want it to do, and do what I don't want it to do.  
I perceive myself as an intelligent person, but this application continues to 
baffle me almost every time I try to use it.  It needs to be more intuitive, 
and I think the programmers need to anticipate problems users may have and 
start developing applications the average user can actually use without 
tearing their hair out.  Does anyone else feel the same way about this 
terribly designed application?  Can I get some validation here?
Ron Johnson

Re: outline numbered list not auto-numbering

Postby Suzanne S. Barnhill » Sun, 07 Mar 2010 04:25:01 GMT

If you are using the built-in heading styles for your outline, then you need 
to work in Outline view for this to work. In all other views, the "Style for 
following paragraph" (which is Normal for all the built-in heading styles) 
takes over.

Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Re: outline numbered list not auto-numbering

Postby Stefan Blom » Sun, 07 Mar 2010 04:36:58 GMT

From your description, I suspect that you are creating an outline-numbered 
list of headings? If so, note that the built-in headings, by default, have 
"Normal" set as the "Style for following paragraph" which means that Word 
applies Normal when you press Enter at the end of a heading paragraph. You 
will have to modify each heading style. To do that for, say, Heading 1, 
right-click the style name in the Styles pane (Ctrl+Alt+Shift+S) and choose 
Modify from the context menu. You can then change "Style for following 
paragraph" to "Heading 1" and click OK.

Stefan Blom
Microsoft Word MVP

Re: outline numbered list not auto-numbering

Postby Tom Ferguson » Mon, 08 Mar 2010 02:04:49 GMT


Yes, indeed. "more intuitive" seems like a very good idea. To Microsoft as 
well. They have and continue to undertake considerable research into what 
can be done to make their software more intuitive. This effort includes a 
'usability lab' where features are tested using both professional office 
workers and ordinary Joes.

When doing that sort of thing, I am sure it soon becomes apparent that not 
everyone's idea of 'intuitive' corresponds.

Well, OK. I digress. I didn't mean  to write an defence of MS.

As other has suggested, you might find it easier to locate your thread if 
you used a NNTP news reader.

Click on the link, and any such reader that is installed will be set up to 
read this group. Additional configuration will be required if you want to 
make or reply to posts.



Similar Threads:

1.Style containing outline numbering - outline number does not a

2.Style containing outline numbering - outline number does not appea

Hi folks,

I use Word 2000 in an office that uses predefined styles for outline 
numbering.  This was all fine and dandy (except for the usual Word 2000 
numbering issues) until I struck the following problem:

As far as I can reconstruct, this problem occurs when you paste text 
containing a particular style into a document that does not have that style.  
Then if you use Organizer to transfer the style into the document (after the 
paste) the style appears without any outlining. Sometimes it has the correct 
indents, sometimes not.  No matter how many times you try to transfer the 
style, it just won't bring across the outlining.
I have found this problem twice, with two different documents and different 
styles, but as far as I can tell both times there was a paste from another 
document, and then the user discovered the style was missing and tried to 
copy it across. 

The only fix I have found for this problem is to use a different style 
altogether (not always possible) or to dump the document and start again.

Any help would be appreciated.  We have a lot of old documents and we can't 
update them all with the correct styles, so I know I'm going to run across 
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3.auto numbering/outlining - need to fix OR convert to text numbers

I'm working on a bunch of documents, all multiple choice tests, that
have been through various revisions with various people, and are
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letters.  It's not always clear which are auto-numbered (list or
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1.  question
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   b. another answer
   c.  another answer
   d.  another one

The correct answer for this question is d. (nb - this is NOT numbered)

2. another question
  a. another answer
  b.  and so forth

The correct answer for this question is a.

3.  etc

There are several issues:

A.  Ideally I'd like them all to have just real text numbers - is
there a macro to do that, or could someone get me started on making
one? (with 100 questions per chapter and 18 chapters, I really don't
want to do it all by hand!) It's ok if the answers a., b., etc are
auto lettered - but not the numbers.

B. In one document, the questions are numbered 1, 2, 3, and then again
1 thru whatever.  I can't seem to get the second 1 to turn into a 4.

C. IF I decide to have all the questions auto-numbered (e.g. if it's
not relatively easy to convert the numbering to text numbers), how can
I somehow bypass the line that identifies the correct answer, and then
have the subsequent question continue with its numbering?  I *think*
I'd accomplish that by initially having the correct-answer-line
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D. Also, IF I decide to have them all auto-numbered, then what about
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return to the next question, then later zap out those numbers?

Any help will be greatly appreciated, as will a link to a document
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4.Manual numbering to auto (outline) numbering

Word 2002 on Win 2000 (though I have Word 2003 at home, if needed)

I'm getting docs from other people in our org, and these docs really ought 
to be in a consistent format.  Most of them use outline numbering but in 
several of the larger files the authors actually typed in hard-coded numbers 
in outline format.

What's the most efficient way to eliminate the manual numbers and 
incorporate one of the outline numbering schemes?

I've tried Autoformat with no success, so looking for other ideas.



5.list numbering within outline numbering

Sorry about the typo; that should be "within" not "withing

In Margaret's article she states, "you could provide a 'start list' macro that sets the style of the current item to the numbered style, and inserts the field at the end of the next previous paragraph of this style"

Can someone give me this macro or show me how to create it

Mary C>

6. Number of levels for a Numbered Outline List

7. list numbering withing outline numbering

8. outline numbered list has incorrect numbers at level 4

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